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Event Sites
In the past, every time someone decided to autocrat an event in our shire the process of hunting down good sites has been started from scratch. In looking for a site for Aethelmearc Academy in the fall of 2000 I decided to document my findings for future autocrats. Below is the site info I have gathered so far. I try to update this information every time I do an event. Given the sporadic nature of site searches the information should not be viewed as absolute. Site rules will change and site managers come and go. This is merely a guideline to help autocrats in our group find and secure event sites.
The information below represents over 80 hours of phone calls, internet searches, and site visits to find the right contact people, gather the information, drive to and photo sites, and other related work. I'd like to thank Lady Juliana Delamere for helping with almost every phase of this process. I'd like to thank Lord Bjorn bunhauss Olafsson for the aerial and topo maps.
| Mason-Dixon Park (updated 11/10/05) Pictures | |
| Contact: | Anita ? |
| Phone: | 879-4101 |
| Notes: | Moderate-sized barn, small kitchen, garage (size of small gym), two pavilions. Lots of green space. No alcohol. $120 Barn, $40 Kitchen, $53 Garage/Pavilions (each) Scheduling begins in January of each year. |
| Preston 4-H Camp (updated 11/10/05) | |
| Contact: | Tracy (male) |
| Phone: | 329-1371 |
| Notes: | Large main hall, decent size kitchen, moderate parking, four bunk-houses, his/hers shower houses. Lots of green space, rugged and limited woods. Held Coronet Tourney here (96?) |
| Fairmont National Guard Armory (updated 11/10/05) | |
| Contact: | Ed Malone (Uses voice-box, wife will call back and act as liaison.) |
| Phone: | 363-1010 |
| Notes: | Large main hall, small kitchen, 2 locker-rooms, ample parking. No green space, no meeting rooms. $1095 plus requires additional insurance ($50 from BoD) $500 deposit |
| Knights of Columbus (Morgantown) (updated 11/10/05) | |
| Contact: | Joe |
| Phone: | 216-3624 |
| Notes: | Alcohol by KC bar only (cash and open bar options available) Upper Floor - 1 room - $1750 Lower Floor - 1 room - $750-$1000 (Kitchen is downstairs) Kitchen Access to pre-approved caterers only. (Suburban, Colisante, Aunt Pattie's, Ritz Touch (724-626-0430 ask for Mike)) Side field has different owner. All candle flames below 5'. |
| East Fairmont Highschool (updated 11/10/05) | |
| Contact: | Ms. Fantasia |
| Phone: | 367-2140 |
| Notes: | Need to schedule appointment to discuss details. |
| Morgantown Highschool (updated fall 2000) | |
| Contact: | Principle / John George |
| Phone: | 291-9260 |
| Notes: | No Kitchen Closed during summers for facilities maintenance. |
| South Middle School (updated 11/10/05) | |
| Contact: | Mr. Galland |
| Phone: | 291-9340 |
| Notes: | Auditorium, Kitchen, Main Hall, Gym, Classrooms. Limited green space, plenty of parking. |
| Suncrest United Methodist Church (updated fall 2000) | |
| Contact: | Christina |
| Phone: | 599-6306 |
| Notes: | Submit written proposal which is voted on at the next trustee meeting. (Jan 22nd 01) Kitchen is off limits for cooking. |
| Camp Muffly (updated 11/10/05) | |
| Contact: | ??? |
| Phone: | 284-8484 |
| Price: | $300 for Dining Hall, $173 for Pavilion |
| Rooms: | $7.35/person/night $250 site minimum |
| Notes: | No longer rent kitchen. Scheduling begins in January of each year. |
| Camp Mahonegan (Upshur County) (updated 6/9/07) Pictures , Aerial-View , Topo-Map | |
| Contact: | Council Office: Lori Ranger: Dwight Davis |
| Phone: | Council Office: 304-422-4507 OR 800-654-5272 Ranger/Camp: 304-472-1353 Contact Council Office First! |
| Notes: | Large space, large hall, plenty of green space, plenty of woods, lots of camping area. Large well stocked kitchen. No Alcohol, no Pets, Plenty of field parking. $140 for entire camp, plus $1/attendee |
| Camp Mountaineer (Morgantown) (updated 11/10/05) Pictures | |
| Contact: | ??? |
| Phone: | ??? |
| Notes: | Large space, large hall, plenty of green space, limited woods, lots of camping area. Large well stocked kitchen. No Alcohol, no Pets, Very little on-site parking (parking lot at top of hill, 1/4 mile walk) No exclusive access. Cars must be moved to parking area immediately after trolling in. Never had problem with fall events, had numerous scheduling/support issues with spring event. |
| Wesleyan College (updated fall 2000) | |
| Contact: | Campus Activities & Summer Conference / Alica Lively |
| Phone: | 473-8104 |
| Price: | $500 for 15 to 20 classrooms |
| Dorm rooms: $10/night w/o AC $13/night w/ AC (no linens) | |
| Notes: | Food must be catered by Aladdin |
| WVU - Classrooms (updated fall 2000) | |
| Price: | Rooms are free to university clubs. |
| Note: | Can't reserve until first week of classes is complete. |
| Can bring food into facilities. | |
| WVU - Mountainlair (updated fall 2000) | |
| Booking Phone: | 293-3250 |
| Catering Phone: | 293-5105 |
| Price: | Rooms are free to university clubs. |
| Note: | Facilities are closed on weekends in summer. |
| Facilities are off limits remaining weekends for up-all-night. | |
| Food must be catered by WVU. | |
| BOPARC (building in Marilla Park) (updated fall 2000) | |
| Phone: | 296-8356 |
| Price: | $40 for first hour, $25 for each additional hour |
| Notes: | Have full kitchen access |
| Salem International University (updated 10/4/2006) | |
| Site Contact: | Jerry Schearer |
| Site Phone: | 326-1330 |
| Dining Room Contact: | Jeff Swaim |
| Dining Room Phone: | 782-5380 |
| Athletics Building Contact: | Brad Warnirmont (sp?) |
| Athletic Building Phone: | 782-5632 |
| Price: | $285 for Class Building |
| Notes: | Dining Room must provide on-site meals |
| Contact Jerry before calling dining room. | |
| Valley Falls (Quiet Dell) Community Hall (updated 10/10/2006) | |
| Site Contact: | Cheryl Hinkle |
| Phone: | 366-2821 (Private Residence, will likely need to leave message.) |
| Price: | $60 for day ($25 deposit) |
| Notes: | 2 Large Rooms (~50 capacity each)
1 Kitchen/Large Room Handicap Accessible (door needs opened from inside) Large Field in front, small field in back. 5 Miles from I-79 Exit 137 |
| Comments: | Bring long matches or long-nosed lighter to light furnaces.
Make sure water heater is turned on when setting up site. Kitchen has lots of serving supplies (Plate, platters, serving utensils) but little to no cookware. Check large pots for sieve holes before filling. |
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© Copyright 1998-2008 Scott G. Hofer (Version 6.0) | |